Find the time that works for everyone withWhenWeMeet?

Group scheduling made simple. Plan group meetings in minutes. Share a single link, collect availability, and pick the best time without calendar conflicts.

Free forever • No sign‑up required • Cross-platform

See availability all in one place

Participants mark when they’re free on the availability grid, making it simple to compare schedules and find the best time to meet.

Powerful features to elevate your planning

Make it effortless for everyone to share when they’re free, compare availability, and lock in the perfect time to meet.

WhenWeMeet product screenshots on MacBook and iPhone

Works across time zones

See everyone’s availability in their local time so global teams can align without doing time math.

Simple for participants

Share a single link. Guests just type their name and tap or drag to mark when they’re free.

One-click best time

Instantly spot the time slot that works for the most people with clear, color‑coded overlaps.

Multiple plans at once

Create meeting planners for different teams, projects, or events without juggling endless threads.

Clean, modern interface

A distraction‑free layout that feels familiar to everyone, from busy teams to friends planning a meeting.

Flexible for any group

Use WhenWeMeet for team standups, family gatherings, study sessions, or community events of all sizes.

How it works

Creating a group event is as easy as 1-2-3-4. Just create a meeting planner, share the link, have everyone mark their availability, and pick the best time.

1
Create a meeting planner

Create a meeting planner with the dates you have in mind.

2
Share link

Share the generated link with your group.

3
Participate

Mark when you’re free by dragging on the grid.

4
Check results

Instantly spot the best overlap and lock in a time.

Explore WhenWeMeet in action

Short previews that show how meeting planners are created, how guests respond, and how you confirm the final time.

Explore WhenWeMeet

Auto availability overview

See how WhenWeMeet brings everyone’s availability into a single, interactive view so you can instantly spot the perfect time.

Participation – simple for everyone

Invite, respond, and confirm in seconds

Watch how participants join with a link, mark when they are free, and help you find the best overlap without any accounts.

Lock in the final time

Pick the winning slot and add to calendars

See how easy it is to choose the best slot, share the decision with your group, and add it straight to your calendar.

Pricing

Start for free. Upgrade to Premium anytime to remove ads and enjoy a cleaner, faster experience on the WhenWeMeet app, available on the App Store and Google Play.

Basic

$0

Free Plan

  • Plan and share group availability with meeting planners.

  • Invite people you want to join your meeting planner.

  • Add your final meeting time to Google Calendar, Outlook Calendar, or download as an ICS file.

  • All core scheduling features, completely free.

  • Up to 10 participants per meeting planner.

No sign-up required. Get started instantly.

Highly Recommended

Premium

$2.99

per month, billed monthly

  • Enjoy the mobile app with no ads.

  • Cleaner, distraction‑free interface for focused planning.

  • Support ongoing development and future improvements.

  • Up to 20 participants per meeting planner.

Mobile in‑app pricing may vary slightly by region.

Frequently Asked Questions

Have questions? We’ve got answers to some of the most common inquiries and things you might be wondering about.

No. Anyone with your meeting planner link can open it, enter their name, and mark when they're free — no sign‑up or email required.
The availability grid is where participants mark the times they're available for a meeting. It's color-coded to highlight overlapping schedules, making it easy to see which time slots work best for the most people. Participants can simply drag and drop on the availability grid to indicate when they're free.
Yes. Times are displayed consistently for each person in their local time and overlaps are calculated automatically, so groups across timezones can coordinate without math.
The free plan supports up to 10 participants per meeting planner, while the Premium plan supports up to 20 participants. It works great for small teams, clubs, and medium-sized groups. If you see things getting slow with very big groups, consider creating two planners by subgroup.
Yes. Reopen the same meeting planner link and update your blocks at any time while the planner is open.
No. Only the availability you choose to share on the availability grid is visible to others. We don't read or upload your personal calendar.
Right now, anyone with the meeting planner link can view responses.
Email or push notifications are not available yet. For now, open your meeting planner to see new responses.
There is no built‑in emailer today. Copy the meeting planner link and send it via your preferred channel (chat, email, group text).
Yes! Click the "Schedule Event" button, select a time slot on the availability grid, and then add the event to Google Calendar, Outlook Calendar, or download it as an ICS file.

Get the App on Your Phone

Take group scheduling anywhere with the WhenWeMeet app.
Available on iOS and Android.

Download on theApp Store
Get it onGoogle Play